A whiteboard is even more powerful when your team is on it together. Share a board and everyone sees the same canvas at the same time. As people add shapes, notes and arrows, their changes appear for everyone instantly, and you can see where each collaborator is working. It is the fastest way to run an account review, a deal war room, or a quick planning session.
Why collaborate on a board
- Stay in sync: everyone works on one shared picture instead of separate copies.
- See live updates: edits from teammates appear as they happen.
- Follow the action: live cursors show who is working where.
- Decide faster: map the plan together and leave aligned.
Share a whiteboard with your team
- Open the board you want to share.
- Click Share.
- Choose the teammates or contacts you want to invite.
- Confirm to send the invite — they can now open the same board.
Work together live
- Once a board is shared, ask your teammates to open it from their Whiteboard list.
- Start drawing — everyone's changes appear on the canvas in real time.
- Watch the live cursors to see who is adding what.
Tip
Drop in sticky notes with each person's action items before you wrap up. Everyone leaves the session knowing exactly what to do next.
Good to know
Because the board updates live, there is no need to email screenshots back and forth. The latest version is always the one on screen.
Can more than one person edit at the same time?
Yes. Everyone you invite can draw on the board together, and all changes appear live for the whole group.
How do I know who else is on the board?
You will see live cursors moving as your teammates work, so it is always clear who is editing.
Who can see a board I share?
Only the teammates and contacts you invite. Open the board, click Share, and pick exactly who gets access.
Do my teammates need to refresh to see my changes?
No. Everything updates live, so the moment you add a shape or note it appears on everyone's screen automatically.
Is a shared board great for running a live deal review?
It is perfect for it. Pull the team onto one board, map the plan together with live cursors, and everyone leaves aligned on the next steps.